Top 13 Professional Communication Skills Revealed!

professional communication skills

Nowadays, communication skills are a great determinant of our success. According to a prestigious survey, about 85percent of our success in life is directly attributable to our communication and relationship building skills. Indeed, regardless of your ambition and your ability, you hardly achieve success in career as well as life without efficient communication skills needed to really connect to people. Moreover, effective communication also helps us understand better people or situations around and allows us to resolve differences, build trust and respect, and create environments where creative ideas, problem solving, affection, and caring can flourish. There are many common ways to improve communication skills out there; however, not everything is suitable for most of you. This article is designed to give people the simplest yet unique tips on professional communication skills. I am sure that they will be fit for you. By learning the top 13 must-know tips on professional communication skills in this article, you can better connect with your spouse, kids, friends, and coworkers. Here they are:

13 Professional Communication Skills And Tips – Improve Your Life Now

1. Make A Good First Impression

The first impression plays an important role in communication. This is one of the most fundamental one in many tips on professional communication skills given on the Internet. A poor first impression could be made in a few seconds, but could have a significant impact on how the other person view you afterwards. Try to smile and make eye contact with people, while appearing approachable.

2. Do Not Monopolize

Many people, especially extroverts, can monopolize a conversation, particularly with introverts. So, if you are a person like that, try to take breath, give a minute of silence, let the other person collect his or her thoughts and get a word in edgewise. There are many people who usually monopolize the conversation because of their motor mouths. With them, the first thing they need to do is to reduce the number of words flowing from their mouths by at least 50 percent.

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3.  Be A Good Listener

This is the first tip that cannot be overlooked. You cannot become a good communicator unless you are good listener. Most of the people are not aware of the important role of listening and they do not pay much attention when listening and eventually it leads to misunderstandings and assumptions. Understand what you want to achieve through the communication. By making the right judgment you will know what to say and what not to say. This self-control technique will ensure that you do not fall into any emotional arguments. In fact, people often think that they are listening, yet, they are really thinking about what they are going to say next if the other person stops talking. If you hear them, then you’ll understand them better and they will be more willing to listen to you.

So, in order to be a good listener, you need to do some following things:

  • Avoid interrupting
  • Concentrate fully on the speaker
  • Do not judgment
  • Show your care

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There are a lot of other easy ways to improve your communication skills and get your ideas across that you can find in the Communication Skills book.

4. Try To See Their Point Of View And Empathize

In a conversation, the majority of people primarily want others to be heard and understood. They usually tend to talk a lot about themselves, their thoughts, their conception, etc. They seem to get the other person see things in their ways. Ironically, if they all do this all the time, there is little concentrate on the other person’s point of view, and of course, nobody feels understood. Try to listen to the other side with your real ear, and then you can better explain yours.

Also, you need to empathize and see things from the point-of-view of others. When communicating, try not to be judgemental or biased by preconceived ideas or beliefs – instead response from the other person’s perspective and their view situations. Just stay in tune with your own feelings to help you understand the emotions of others. 

If you want to learn how to understand others’ thoughts, then you can refer the book of mind reading and mentalism techniques.

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5. Use Non Verbal Communication

When communicating, people use both verbal and non-verbal communication. Wordless communication can be considered as the effective way to show off your emotion and feeling such as facial expressions, eye contact, body movement and gestures, tone of the voice, and even the muscle tension and breathing.  Therefore, improving the ability to understand and take advantage of non-verbal communication can assist you in connecting with others, expressing what you really mean, and building better relationships with colleagues, friends, and people around. Also, non-verbal communication also is used to stress the verbal one.  You can develop your non-verbal communication by:

  • Practicing observing others
  • Being aware of the differences between individuals who come from different countries, and cultures.
  • Gathering non-verbal communication signs as a group
  • Match your non-verbal message with verbal-messages
  • Changing the non-verbal signals based on the context
  • Making use of body language such as facial expressions, arms uncrossed, nodding, etc to convey positive emotions

6. Think Before Talking

Having a clear idea of the information that you are talking will enable you to present in a well-structured and trustworthy message. This advice also prevents you from saying something you are not supposed to say or from passing a confusing message to the receiver.

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7. Be Honest And Open

Honesty is the most critical factor while communicating with others. To successfully communicate with people around, you need to show them who you really are. People can easily identify a phony from a mile away. Therefore, be “you” and people will listen to you. It can help you create a bond with the others and at the same time will support you in getting the admiration and respect of the receiver. Be honest and you will never have to regret anything you have said.

Furthermore, you need to be open in communicating. That means talking about things you might have never talked about with another human being before in your life.

There are a lot of other easy ways to improve your communication skills and get your ideas across that you can find in the Communication Skills book.

8. Be Conscious Of What You Are Communicating

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Do not make the mistake of talking just to say something. There should be meaning and intent behind the things you say, or else you cannot expect to be taken seriously. And take a moment to stay calm before deciding to continue a conversation or postpone it.

You can refer the collection of confidence e-guide book and social confidence tips guide to get more useful confidence building tips and apply them to your life.

9. Take It Slow And Smooth

Do not slur your words together or mumble.. If you speak too fast, then you will lose your audience. Use words only if you are sure of their meaning. Make yourself easily understood.

Speak more smoothly so that both you and those to whom you are speaking feel relaxed, tuned in and focused. 

10. Do Not Overwhelm The Other Person

 When communicating with others, it’s important for you to express your opinion without trying to manipulate the conversation. People like to express their opinion and points of view and if you are spending all your time controlling the conversation, you may end up overwhelming the other person and losing his/her attention.

Besides, you also can offer words and actions of encouragement, as well as praise, to the other person. Make other people feel wanted, welcome, valued and appreciated in your communication.

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11. Provide Constructive Criticism

No one likes to be criticized; thus, if you feel like you need to criticize some one, just make sure that you use constructive criticism. If you do it in proper and positive way, you will be able to make some minor or even major impacts in others’ lives without making them feel like you want to attack or “bully” them.

There are a lot of other easy ways to improve your communication skills and get your ideas across that you can find in the Communication Skills book.

12. Recognize When You Are Becoming Stressed 

Stress can impact your communication in negative ways, it can disrupt your possibility to think creatively and clearly, and act properly. Some communication scenarios are, by their nature, stressful. Stress also can be a major barrier to effective and fluent communication. Once you are stressed, you tend to misread others and send confusing non-verbal signs. So, relieve stress can help you have effective communication. All parties in the conversation should try to remain calm and focused. To solve with stress, you can:

  • Look for the fun in conversation or situation
  • Be willing and ready to compromise
  • If necessary, agree to disagree
  • Do physical movements or find a quiet place to take your energy back and decrease stress

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If you stop your nervousness or stress, you will feel more self-confident and help to put the other person at ease.

Being a good communicator means that you also have to cope with pressure and stress, so you had better learn more tips on how to manage and control stress with primal stress book, and how to conquer depression effectively with conquer stress forever, and simple stress management tips with the awakening.

13. Treat People Equally

It is necessary for you to to communicate on an equal basis and avoid patronising people if you want to become a perfect communicator. Do not talk about others behind their backs and try not to develop favourites. By treating the other person as you’re equal, you will be able to build trust and respect. After saying something, you can check that people understand what you have said in order to avoid negative feelings and confusion. Then, do something to encourage honest and open feedback from the receiver to guarantee your message is understood and to avoid the receivers feeding back what they think you want to hear. If there confidentiality is an issue, make sure that its boundaries are known and guaranteed.

Well, the process of learning professional communication skills and tips might require from you much effort, time as well as patience. I hope that these professional communication skills and tips introduced in this article will be helpful to you.
If you are interested in the article, we are open to welcome any discussion or debate about this topic. Leave your comments at the end of this post to let us know what you think. We appreciate your contribution and will answer all as soon as possible

There are a lot of other easy ways to improve your communication skills and get your ideas across that you can find in the Communication Skills book.

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